1. At all times during any church sponsored program,
event, or ministry (i.e., those programs, events, or ministries
dependent on volunteers who have submitted a Volunteer Application form)
involving children under the age of 12 years of age; at least two adult
workers should be present. For children 12 and older only one adult may
be present as long as there are two or more youth present.
2. When two
adults volunteers are not available. It is recognized that where
multiple youth groups are meeting at the church at the same time (e.g.
Sunday School or Bible School) it may be impractical to have two adults
present all the time in each classroom. A second adult may rotate (Roam)
among the different youth groups or activities to ensure that two adults
are present in the vicinity. For children under the age of 12, the adult
worker who will be present and assume primary responsibility for the
church sponsored program, event, or ministry shall be at least 18 years
of age.
3. At all times in rooms during church sponsored program, event,
or ministry, classroom doors shall remain open unless the room is
clearly visible form the hallway.
4. For church sponsored program,
event, or ministry involving teens, the adult worker who will be present
and assume primary responsibility shall be at least 5 years older than
the oldest teen participant in the program.
5. All volunteers, adults
and minors, for church sponsored program, event, or ministry shall fill
out a Volunteer Application prior to participation in the church
sponsored program, event, or ministry. The forms will be kept on file in
the church office for 3 years. After 3 years the Volunteer Applications
will be updated.
6. To be a volunteer, a person must be an active
constituent of church for 6 months. If not, the references on the
Volunteer Application must be contacted prior to approval to
participate. The church sponsored program, event, or ministry
supervisor/coordinator will make an approval to participate on other
background information.
7. Safeguarding Application Forms. Volunteer
Application forms contain confidential personnel information and will
not be given open access. They will be held in the church office in a
controlled access file. The PSPR committee or its designated
representative will control access to these files. A listing of
volunteers with current applications will be provided by the PSPR to
ministry supervisor/coordinators as needed.
8. Children under 12 years
of age must be escorted to - and signed in - by parents, guardians, or
other adults with permission, to church sponsored programs, events,
activities, or ministries. The children should not merely be dropped
off. Minimum information for sign in will include the name of the child,
age, and contact information such as telephone number or contact
location in the church (e.g. Sanctuary, Sunday School classroom,
Multi-purpose Room).
9. Report any injuries to the parent/guardian and
to supervisor/ coordinator.
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